Annual Parish Meeting
MINUTES OF THE ANNUAL PARISH MEETING HELD ON TUESDAY 28TH MAY 2019 AT 7.00PM
Present: Mr Stuart Mills, Chairman of the Council together with Mr Frank Robson, Justin Dempsey, Kevin George, Keith Mavin.
In attendance: Mrs Mandy Senior (Clerk)
1. Apologies – None
2. Chairman’s Report 2020-2021
Mr Mills presented his oral report on the work of the council during the last year. Mr Mills thanked the Councillors past and present and the County Councillor for their hard work over the 6 and a half years he had been on the Council. These included Keith Irving, Ann Gregory Smith, Hugh Murphy and Chris Austin. Mr Mills reflected on his time on the council where the following projects had been completed; refurbished public toilets, superfast broadband throughout the Parish; installation of a defibrillator, upgraded street lighting, new play areas for Matfen and Ingoe, new website and online banking facilities set up, support for the No 74 Bus service, numerous village tidy ups and dealing with the issues arising from the Travellers camping on the village green. The Parish Council is in a healthy position financially.
3. Clerk’s Financial Report 2020-2021
Mrs Senior presented her report on the statement of accounts for the year ended 31st March 2021. A copy was circulated to those present and is attached to this minute.
4. Resolutions. There were no resolutions to consider.
Meeting closed at 7.15pm.
Minutes of the Annual Meeting of the Parish Council held in Matfen Village Hall on Tuesday 11th May 2021 following the Annual Parish Meeting at 7.00pm.
Present: Mr Stuart Mills, Chairman (outgoing) of the Council together with Mr Frank Robson, Keith Mavin, Kevin George and Justin Dempsey. Co-opted: James Barber and Sarah Greaves.
In attendance: Mrs Mandy Senior (Clerk)
0521.01 ELECTION OF CHAIRMAN. It was proposed by Cllr F Robson, seconded by Cllr Mr J Dempsey and AGREED to elect Cllr K Mavin as Chairman, Cllr K Mavin accepted and took the Chair. Stuart Mills then left the meeting.
0521.02 TO RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE. Cllr K Mavin signed his declaration of acceptance of office in the presence of the Clerk.
0521.03 TO RECEIVE COUNCILLORS’ DECLARATIONS OF ACCEPTANCE OF OFFICE. All councillors present signed their declarations of acceptance of office in the presence of the Clerk.
0521.04 TO CONSIDER CO-OPTION TO FILL TWO VACANCIES. It was proposed by Cllr K Mavin, seconded by Cllr J Dempsey and AGREED to co-opt James Barber. Cllr J Barber then signed his declaration of acceptance of office in the presence of the Clerk. It was then proposed by Cllr K Mavin, seconded by Cllr J Dempsey and AGREED to co-opt Sarah Greaves. Cllr Mrs S Greaves signed her declaration of acceptance of office in the presence of the Clerk.
0521.05 RESIDENTS. Nothing to report.
0521.06 APOLOGIES FOR ABSENCE. None received.
0521.07 DECLARATION OF INTEREST. All councillors completed their declaration of interest forms.
0521.08 COUNTY COUNCILLORS REPORT. Cllr Mrs V Jones was unable to attend the meeting and no report was available.
0521.09 MINUTES OF THE MEETING HELD ON 30th March 2021. It was proposed by Cllr F Robson, seconded by Cllr K George and AGREED to accept the minutes as an accurate record.
0521.10 ACTIONS TAKEN FOLLOWING THE MEETINGS HELD ON 30 MARCH 2021.
a) Street Lighting. Minute 0321.04a refers. The additional columns are still to be installed. Details of properties affected by the new LED conversions had been passed to NCC. Baffles will be fitted to the lights in due course to stop the glare into those properties affected.
b) Refurbished bench. Minute 0321.06b refers. The bench had been refurbished and placed on the village green. Mr Chaffer had offered to do the same with the bench in the Jubilee garden. Thanks were passed to Mr Chaffer who was present.
c) Repairs to White Bridge. Minute 0321.06d refers. The clerk continues to pursue Northumbrian Water for a permanent repair.
d) Public Toilets. Minute 0321.06e refers. It was agreed to reopen the public toilets after 21st June when the final restrictions should be lifted. The clerk had contacted the cleaner who is happy to continue to clean them when they reopen.
e) Parking in Ingoe. Minute 0321.10b refers. It was agreed to review the parking situation in Ingoe once all Covid restrictions have been lifted. All residents from Ingoe who had contacted regarding the parking will be emailed to advise of this.
a) ACCOUNTS FOR PAYMENT. It was proposed by Cllr F Robson, seconded by Cllr J Dempsey and AGREED accounts on the list attached be paid.
|Payee||Detail||Cheque Issued||VAT||Net of VAT||Cheque Number|
|Great North Air Ambulance||Donation||25.00||25.00||101163|
|P Chaffer||Purchase of refurbished bench||35.00||35.00||101164|
|Mrs A Senior||Clerical services||469.23||469.23||101165|
|H M Revenue and Customs||PAYE||117.20||117.20||101166|
|Unity Trust Bank||Transfer to new account||500.00||500.00||101167|
|Mrs A Senior||Play area inspections||75.00||75.00||101168|
|Northumberland Assoc of Local Councils||Subscription 2021||145.22||145.22||101169
|Unity Trust Bank||Closure of Barclays accounts to new Unity Trust accounts||14857.22||14857.22||101170|
|J C Accountants||Internal audit fee||38.40||6.40||32.00||300001|
|Northumberland CC||Precept payment||5250.00||5250.00||09.04.21|