Annual Parish Meeting
Tuesday 31st May 2022
The 2022 Annual Matfen Parish Meeting will be held in Matfen Village Hall at 19:00hrs on Tuesday 31st May 2022
ALL ELECTORS OF THE PARISH ARE INVITED TO ATTEND AND MAY SPEAK AND MAKE PROPOSALS ON ANY MATTER RELEVANT TO THE PARISH. RESOLUTIONS MAY BE CONSIDERED AND PASSED PROVIDING SUCH RESOLUTIONS ARE GIVEN TO THE CHAIRMAN OR THE UNDERSIDED AT LEAST THREE DAYS BEFORE THE MEETING.
Apologies for Absence
- To receive and approve the minutes of the 2021 Annual Meeting Held on 11th May 2021
- Matters arising from the minutes
- Chairman’s Report
- County Councillor’s Report
- Parish Council Accounts 2021/2022
It is expected that the following subjects may then be discussed:
- Reports by any local organisations
- Any other matter raised by an elector.
12 May 2022
AGENDA for the Annual Meeting of Matfen Parish Council on Tuesday 31st May 2022 following the Annual Parish Meeting at 19:00
522.01 Election of Chairman.
522.02 To receive Chairman’s Declaration of Acceptance of Office.
522.03 Election of Vice Chairman
522.04 To receive questions from residents in relation to Matfen Parish.
522.05 To receive apologies for absence.
522.06 To receive Declarations of Interest.
522.07 County Councillor’s Report.
522.08 To approve and sign the minutes of the meetings held on 29 March 2022.
522.09 Actions taken following the meetings held on 29 March 2022.
a) Accounts for payment – to approve items of expenditure.
522.11 Annual Governance and Accountability Report 2021-2022
a) To consider and agree any actions arising from the Internal Auditor’s Report 2021-2022 [Copy attached]
b) To approve the Annual Governance Statement 2021-2022 [Copy attached]
c) To approve the draft annual accounts, bank reconciliation, Asset Register for 2021-2022 [Copy attached]
d) To approve the Accounting Statement and Explanation of Variances 2021-2022 [Draft copies attached]
e) To confirm and approve the Certificate of Exemption [Draft copy attached]
522.12 Correspondence [For information only]
522.13 Planning Applications
a) To receive decisions of submitted planning applications.
b) To consider responses to planning application received
522.14 Village Issues and Highways Matters
a) To discuss dog fouling on the Sports Field and consider actions
b) To receive update on improvements to Jubilee Garden
522.15 To receive update on improvements to the Sports Field and update on funding/planning
522.16 To consider replacement of seat outside village hall on grass verge
522.17 Any urgent business as allowed by the chairman/Agenda items for next meeting [ For information only]
522.18 Date and time of next meeting – 26 July 2022
Signed: Clerk Date: 12th May 2022
Correspondence received since the March meeting
Most of these have already been forwarded to councillors by email.
- Northumberland County Council –
- NALC – weekly eNews
- National Association of Local Councils – Chief Executive’s Monthly Bulletins
- Community Action Northumberland – monthly CAN eNews
- Northumbria Police – Northumbria Connected, Connecting to your community
- Northumberland County Council – Climate Action Northumberland Newsletter – May 2022
- Northumberland County Council – Temporary Road Closure Order C222 Ryal to Ingoe Junction
Accounts for payment on 31st May 2022
|Payee||Details||Gross payment||VAT||Net Payment||Payment method|
|Mrs A Senior||Clerical Services||478.40||478.40||BACS|
|H M Revenue & Customs||PAYE||119.60||119.60||BACS|
|Mrs A Senior||Play area inspections||75.00||75.00||BACS|
|Mrs A Senior||Postages/travel||53.73||53.73||BACS|
|Matfen Village Hall||Hall rent – March||15.00||15.00||BACS|
|Northumberland Assoc of Local Councils||Subscription 2022||147.15||147.15||BACS|
|PortalPlanQuest Ltd||Planning appln fee – Matfen Cricket Club||956.20||956.20||BACS|
|L Paterson||Public toilet cleaning||112.50||112.50||BACS|
|Northumberland CC||Precept payment||5250.00||5250.00||08.04.22|
|HMRC VTR||VAT refund 2021-2022||395.99||395.99||21.04.22|
|22/00431/FUL||Matfen Hall, Matfen Hall Drive, Matfen||Enclose space within inner courtyards to northwest of building. Installation of fire exit staircase. Proposed internal alterations. Create additional bedrooms throughout the hotel including conversion of 2 outbuildings and a new single storey extension to the west of existing outbuilding. Re-roofing the buildings to the west of the upper courtyard. Alterations to the south elevation (new door opening, replacement of existing steps and handrails with new) Reconsultation (change of description)|
|22/01192/VARYCO||Land West of Rose Cottage, Kearsley Farm, Ingoe||Variation of condition 2 (approved plans) on approved application 21/00677/FUL in order substitute proposed site layout drawing no 213091-2-C for 3001 which includes the addition of an area of photovoltaic panels in the amenity areas to the north side|