Documents

2022-05 May – Agenda

Agendas Uploaded on May 12, 2022

Annual Parish Meeting

Tuesday 31st May 2022

 The 2022 Annual Matfen Parish Meeting will be held in Matfen Village Hall at 19:00hrs on Tuesday 31st May 2022

 ALL ELECTORS OF THE PARISH ARE INVITED TO ATTEND AND MAY SPEAK AND MAKE PROPOSALS ON ANY MATTER RELEVANT TO THE PARISH.  RESOLUTIONS MAY BE CONSIDERED AND PASSED PROVIDING SUCH RESOLUTIONS ARE GIVEN TO THE CHAIRMAN OR THE UNDERSIDED AT LEAST THREE DAYS BEFORE THE MEETING.

 AGENDA.

 Apologies for Absence

  1. To receive and approve the minutes of the 2021 Annual Meeting Held on 11th May 2021
  2. Matters arising from the minutes
  3. Chairman’s Report
  4. County Councillor’s Report
  5. Parish Council Accounts 2021/2022

 

It is expected that the following subjects may then be discussed:

  1. Reports by any local organisations
  2. Any other matter raised by an elector.

 Keith Mavin

Chairman

12 May 2022

 

AGENDA for the Annual Meeting of Matfen Parish Council on Tuesday 31st May 2022 following the Annual Parish Meeting at 19:00

522.01 Election of Chairman.

522.02 To receive Chairman’s Declaration of Acceptance of Office.

522.03 Election of Vice Chairman

522.04 To receive questions from residents in relation to Matfen Parish.

522.05 To receive apologies for absence.

522.06 To receive Declarations of Interest.

522.07 County Councillor’s Report.

522.08 To approve and sign the minutes of the meetings held on 29 March 2022.

522.09 Actions taken following the meetings held on 29 March 2022.

522.10 Finance/Administration

a)    Accounts for payment – to approve items of expenditure.

522.11 Annual Governance and Accountability Report 2021-2022

a)    To consider and agree any actions arising from the Internal Auditor’s Report 2021-2022 [Copy attached]

b)    To approve the Annual Governance Statement 2021-2022 [Copy attached]

c)    To approve the draft annual accounts, bank reconciliation, Asset Register for 2021-2022 [Copy attached]

d)    To approve the Accounting Statement and Explanation of Variances 2021-2022 [Draft copies attached]

e)    To confirm and approve the Certificate of Exemption [Draft copy attached]

522.12 Correspondence [For information only]

522.13 Planning Applications

a)    To receive decisions of submitted planning applications.

b)    To consider responses to planning application received

522.14 Village Issues and Highways Matters

a)    To discuss dog fouling on the Sports Field and consider actions

b)    To receive update on improvements to Jubilee Garden

522.15 To receive update on improvements to the Sports Field and update on funding/planning

522.16 To consider replacement of seat outside village hall on grass verge

522.17 Any urgent business as allowed by the chairman/Agenda items for next meeting [ For information             only]

522.18 Date and time of next meeting – 26 July 2022

Signed:                                        Clerk                                      Date:  12th May 2022

 

 Correspondence received since the March meeting

Most of these have already been forwarded to councillors by email.

  • Northumberland County Council –
  • NALC – weekly eNews
  • National Association of Local Councils – Chief Executive’s Monthly Bulletins
  • Community Action Northumberland – monthly CAN eNews
  • Northumbria Police – Northumbria Connected, Connecting to your community
  • Northumberland County Council – Climate Action Northumberland Newsletter – May 2022
  • Northumberland County Council – Temporary Road Closure Order C222 Ryal to Ingoe Junction

 

Accounts for payment on 31st May 2022

Payee Details Gross payment VAT Net Payment Payment method
Mrs A Senior Clerical Services 478.40   478.40 BACS
H M Revenue & Customs PAYE 119.60   119.60 BACS
Mrs A Senior Play area inspections 75.00   75.00 BACS
Mrs A Senior Postages/travel 53.73   53.73 BACS
Matfen Village Hall Hall rent – March 15.00   15.00 BACS
Northumberland Assoc of Local Councils Subscription 2022 147.15   147.15 BACS
PortalPlanQuest Ltd Planning appln fee – Matfen Cricket Club 956.20   956.20 BACS
L Paterson Public toilet cleaning 112.50   112.50 BACS
           
Income          
Northumberland CC Precept payment 5250.00   5250.00 08.04.22
HMRC VTR VAT refund 2021-2022 395.99   395.99 21.04.22

 

 

Planning applications

Reference Number Address Description
22/00431/FUL Matfen Hall, Matfen Hall Drive, Matfen Enclose space within inner courtyards to northwest of building. Installation of fire exit staircase. Proposed internal alterations. Create additional bedrooms throughout the hotel including conversion of 2 outbuildings and a new single storey extension to the west of existing outbuilding.  Re-roofing the buildings to the west of the upper courtyard. Alterations to the south elevation (new door opening, replacement of existing steps and handrails with new) Reconsultation (change of description)
22/01192/VARYCO Land West of Rose Cottage, Kearsley Farm, Ingoe Variation of condition 2 (approved plans) on approved application 21/00677/FUL in order substitute proposed site layout drawing no 213091-2-C for 3001 which includes the addition of an area of photovoltaic panels in the amenity areas to the north side