MINUTES OF THE ONLINE MEETING OF MATFEN PARISH COUNCIL HELD ON TUESDAY 24 NOVEMBER 2020 AT 7.00PM
PRESENT: Cllr Stuart Mills, Chairman of the Council together with Mrs Ann Gregory Smith, Keith Mavin
In attendance: Mrs M Senior, Clerk to the Council and County Councillor Mrs V Jones
1120.01 QUESTIONS FROM MEMBERS OF THE PUBLIC. None.
1120.02 APOLOGIES FOR ABSENCE – Cllrs F Robson
1120.03 TO CONSIDER CO-OPTION TO FILL TWO VACANCIES. It was noted that Cllr K Irving had resigned shortly after the September meeting. Thanks were expressed to both Chris Austin and Keith Irving for their valuable contribution to the Parish Council over the years. The statutory notice had been displayed and the regulation 10 requests from electors have not been fulfilled therefore the Parish Council is able to co-opt at their earliest convenience. Expressions of interest had been received from Justin Dempsey and Kevin George and it was proposed by Cllr S Mills, seconded by Cllr K Mavin and AGREED to co-opt both candidates. Declarations of acceptance of office had been signed.
1120.04 DECLARATION OF INTEREST. Cllr J Dempsey declared a personal interest of item 1120.08c as a potential governor of Stamfordham Primary School.
1120.05 COUNTY COUNCILLOR’S REPORT – Cllr Mrs Jones gave her verbal report in matters relating to Northumberland County Council and Matfen Parish.
a) Resurfacing of roads. Preliminary works had ben carried out on the roads around Matfen in preparation for the resurfacing works next week. The work will be carried out from the Great Whittington junction through the village. The hard standing by the bus stop had already been improved. After a query from a resident, the area around Southside is to be included in the works.
b) Road Safety Officer. Cllr Jones had met with the NCC Road Safety Officer and discussed the Standing Stone junction. NCC is to replace the signage around the junction. The entry signs had been discussed and suggested that they could provide new signs. After discussion, it was AGREED to keep the existing signs. This could always be revisited at a later date.
c) Covid-19 response. Northumberland Communities Together is supporting existing support groups in the County. Cllr Jones had assisted the Stamfordham group by providing funding for the food storage areas in both churches and a contribution towards food poverty in the Parish.
d) LTP 2021-22. It was noted that the resurfacing of the Fenwick to Matfen road was on the initial programme list for 2021-22.
1120.06 MINUTES OF THE MEETING HELD ON 30 SEPTEMBER 2020. It was proposed by Cllr S Mills, seconded by Cllr Mrs A Gregory Smith and AGREED that the minutes of the meeting held on 30th SEPTEMBER 2020 be signed as an accurate record.
1120.07 ACTIONS ARISING FROM THE MEETING HELD ON 30TH SEPTEMBER 2020
a) Ingoe Village Green. Minute 920.11a refers. A further letter had been received from the resident in Ingoe regarding the parking on the village green and the installation of the notice board and picnic bench. It had been agreed at the September meeting that during these difficult times due to the Covid restriction the Parish Council would take a lenient/tolerant view on the cars parked on the village green. After a site visit by two members of the Parish Council it was AGREED that the parking situation on the village green is unacceptable. A letter will be sent to all properties in Ingoe advising that it is illegal to park on the village green and alternatives arrangements should be made. With regards to the installation of the notice board and picnic bench, this had been unacceptably delayed, and Cllr J Dempsey will contact a contractor who may be able to install all seats and the notice board. Action: Cllr J Dempsey to contact J Oliver to see if he is able to carry out the work.
b) Street Lighting. Minute 920.06b refers. NCC is still to provide a date for the installation of the new columns. Cllr Mrs V Jones is to follow this up on behalf of the Parish Council.
c) Play Area. Minute 920.11b refers. The play area had been completed and was now open. Thanks were expressed to Cllr K Mavin and Mrs Senior for their work on the project. Thanks were also expressed to Rachael Dempsey who had initiated the whole project and had worked very hard communicating with residents and Kompan. Pocket Parks had been in touch and the Parish Council is to complete the evaluation by March 2021. Tree planting was briefly discussed, and it was AGREED to see how the play area settles in within the next few months and if further trees need to be planted. This will be discussed further in Spring 2021.
a) ACCOUNTS FOR PAYMENT. It was proposed by Cllr S Mills, seconded by Cllr Mrs A Gregory Smith and AGREED to approve the expenditure on the list circulated.
- TO CONSIDER DRAFT BUDGET AND SET PRECEPT FOR 2021-22. A draft budget had been prepared for the coming financial year estimating the expected expenditure at £11,564 for the year. After discussion, it was proposed by Cllr S Mills, seconded by Cllr Mrs A Gregory-Smith and AGREED to accept the budget and levy a precept of £10,500 on Northumberland County Council for 2021-22.
|PAYEE||DESCRIPTION||NET OF VAT||VAT||CHEQUE AMOUNT||CHEQUE NO|
|Kompan Scotland Ltd||Play area equipment – Village Green (replacement cheque 101138)||23345.96||3890.99||19454.97||101141|
|RBL Poppy Appeal||Remembrance Day Wreath||30.00||30.00||101142|
|Great North Air Ambulance||Grant aid 2020-21||300.00||300.00||101143|
|Mrs A Senior||Clerical services||510.12||510.12||101144|
|H M Revenue and Customs||PAYE||127.40||127.40||101145|
|Mrs A Senior||Postages/Travel expenses||152.11||152.11||101146|
|Stamfordham Primary School||Grant aid 2020-21||300.00||300.00||101147|
|HMRC VTR||VAT refund||4998.25||4998.25||12.10.20|