MINUTES OF THE ONLINE MEETING OF MATFEN PARISH COUNCIL HELD ON TUESDAY 19 MAY 2020 AT 7.00PM (Draft Minutes Subject to Council Approval)
PRESENT: Cllr Stuart Mills, Chairman of the Council together with Mrs Ann Gregory Smith, Chris Austin, Keith Mavin and Frank Robson.
In attendance: Mrs M Senior, Clerk to the Council County Councillor Veronica Jones
520.01 QUESTIONS FROM MEMBERS OF THE PUBLIC.
a) Welcome by Chairman. Cllr S Mills commented on the positive things around the Community during the current Covid 19 crisis and in particular Reverend Rachel Scheffer who had set up the Community Support Project to assist those in need. It was AGREED to donate £350 to the Support Project to assist in paying for some of the packaging and the extra cleaning of Stamfordham Village Hall where the volunteers are helping with the packaging of items to help the community. Cllr Mills advised that if anyone was aware of any residents needing assistance to pass the details to Rachel who would deal with the requests in strictest confidence.
b) Play area consultation. Email received requesting date when the consultation was agreed, the cost of the consultation and how the Ingoe play area consultation was carried out. The consultation was agreed at the meeting held on 28 January 2020. The cost of printing and postage totalled £208.11. The Ingoe consultation forms were only sent to the residents of Ingoe.
c) Response by residents to the meeting on 28 January 2020. Two residents had contacted the Parish Council following the January meeting to highlight several points which included the lack of action by the Parish Council on the play area; failure to engage with the play area project; failure to address all issues raised in a professional manner; incorrect information stated during the meeting on the various equipment and why it takes the Parish Council so long to get anything done. The Parish Council agreed that responsibility was not taken to complete tasks, and these had dragged on. The Parish Council’s lack of clerk for several months had meant that action was not taken on some of the items however this should not have happened. It was agreed that the Parish Council need to improve things in the future and utilise the help of residents who were willing to carry out tasks on the Parish Council’s behalf. Individual Parish Councillor’s will take responsibility and ensure they take the lead on specified tasks. No one was given the task of taking the lead initially on the proposed play area to drive it through and no direction was given. The Parish Council will take a strong lead on any future projects.
d) Taping of the village green seats. The Parish Council had taped the village green seats at the request of Northumberland County Council and Northumbria Police. This was due to the number of complaints both had received from residents about cyclists congregating in this area. Following the latest government advice which advised that people could sit on benches, the Police were contacted again. Their advice was to leave the tape in place for the time being. The Parish Council AGREED, and the tape has been left in place.
520.02 APOLOGIES FOR ABSENCE – Cllr Keith Irving
520.03 DECLARATIONS OF INTEREST – None
520.04 COUNTY COUNCILLOR’S REPORT – Cllr Mrs Jones gave her verbal update on matters relating to NCC and Matfen Parish.
· NCC’s Covid 19 Response. Cllr Jones gave an update on NCC’s response to the Covid 19 crisis. Community Hub had been set up however at a local level hasn’t had to do a lot. Most queries had been passed to the hubs set up by the local communities. Stamfordham and Matfen’s hub had been set up and was being co-ordinated by the church parishes. NCC has a small fund to support volunteers. There is also a Business Hub which is giving specialist advice and financial support. NCC is the 4th best Council in the country for delivery the Business Support Grants.
· Roads/Local Services. Some work around the county has been able to continue on the roads with further work being done when able. The Household Waste Recovery Sites, which are ran by a private company, have now reopened after pressure from NCC. There had been an increase in fly tipping.
The LTP is on hold however work was continuing when capacity allowed.
NCC is easing the restrictions on some of the public car parks around the county.
520.05 MINUTES OF THE MEETING HELD ON 28TH JANUARY 2020. It was proposed by Cllr C Austin, seconded by Cllr Mrs A Gregory Smith and AGREED that the minutes of the meeting held on 28th January 2020 be signed as an accurate record.
520.06 ACTIONS ARISING FROM THE MEETING HELD ON 28TH JANUARY 2020.
a) Defibrillator. Minute 120.01f refers. Cllr Mrs Gregory Smith had contact the Stephen Carey Fund who advised that children’s pads are not needed for the defibrillator. There is a switch on the defibrillator which is selected when the defibrillator is used on a child
b) Benches/Notice Boards. Minute 120.06d refers. Due to the current restrictions the seats and notice board are still to be installed. Due to the weight of both the seats and notice boardit is a 2 person job to move them into position. This cannot be carried out due to the social distancing measures in place. Once these are lifted then Cllr Austin will see to the installation.
c) Suggested improvements from Matfen residents. Minute 120.10e refers. Following the receipt of the suggested improvements for Matfen, a meeting will be arranged with all interested parties, when it is safe to do so, to discuss what can and can’t be done and the costs involved.
a) ACCOUNTS FOR PAYMENT. It was proposed by Cllr S Mills, seconded by Cllr Mrs A Gregory Smith and AGREED to approve the expenditure on the list circulated.
|PAYEE||DESCRIPTION||NET OF VAT||VAT||CHEQUE AMOUNT||CHEQUE NO|
|Northumbria Pest Control||Mole treatment||144.00||24.00||120.00||101110|
|Mrs A Senior||Clerical services||455.60||455.60||101111|
|H M Revenue & Customs||PAYE||113.80||113.80||101112|
|Mutts Butts||Dog bags dispenser refill||68.15||11.36||56.79||101113|
|Corbridge Parish Council||Photocopying for play area consultation||55.00||55.00||101114|
|Northumberland County Council||Annual Non Domestic Rates – Public Conveniences||329.34||329.34||101115|
|Mrs A Senior||Expenses – Postages/Travel/Stationery||268.14||268.14||101116|
|HM Revenue & Customs||PAYE – replacement cheque 101101||114.82||114.82||101117|
|HM Revenue & Customs||PAYE – replacement cheque 101100||114.61||114.61||101118|
|Ponteland Town Council||Contribution towards Bus Service No 74||600.00||600.00||101119|
|HMRC VTR||VAT refund||663.95||663.95||24.02.20|
|Barclays Bank||Bank Account Interest||2.50||2.50||02.03.20|